QBR Presentation Template: How to Run Quarterly Business Reviews That Drive Action [2026]

📅 Last Updated: December 10, 2025 — Includes AI prompts to build your QBR deck in 30 minutes

Last quarter, a VP of Operations walked into her QBR expecting the usual: present the numbers, answer a few questions, leave. Instead, she walked out with a £200K budget increase she hadn’t even planned to ask for.

The difference? She stopped presenting data and started presenting insight.

I’ve delivered hundreds of quarterly business reviews across 24 years in corporate banking — at JPMorgan Chase, PwC, Royal Bank of Scotland, and Commerzbank. I’ve watched executives tune out within three slides. And I’ve seen the same executives lean forward, engaged, asking how they can help.

The difference is never the data. It’s always the structure.

This is the QBR presentation template that turns quarterly reviews into quarterly wins — the same structure my clients use to run QBRs that actually drive action.

What You’ll Learn in This Guide

• The 8-slide QBR template that keeps executives engaged
• Why most quarterly business reviews bore leadership (and how to fix yours)
• The “So What?” framework that turns data into decisions
• How to use AI tools like Copilot to build your QBR in 30 minutes
• Real before/after examples from client transformations

Why Most QBR Presentations Fail

I’ve sat through hundreds of quarterly business reviews. The pattern is always the same:

Slide after slide of metrics. Charts showing what happened. Tables comparing this quarter to last quarter. Thirty minutes of “here’s what we did” followed by executives checking their phones.

The problem isn’t the data. It’s the structure.

Most QBRs are built as status reports. But executives don’t need status reports — they have dashboards for that. What they need is insight and direction.

The question isn’t “What happened?” It’s “What does this mean, and what should we do about it?”

Related: Why Most QBR Presentations Bore Leadership (And How to Fix Yours)

The QBR Presentation Template: 8 Slides That Drive Action

This template flips the traditional QBR on its head. Instead of starting with data, you start with insight. Instead of ending with “any questions?”, you end with a decision.

Slide 1: Executive Summary (The Only Slide That Matters)

If your executives only see one slide, this is it. Most QBRs bury the lead under 20 slides of context. Don’t.

What to include:

• Quarter performance in one sentence (hit/miss/exceeded)
• The single most important insight
• Your recommendation or ask
• What you need from leadership

Example: “Q4 exceeded target by 12% (£2.4M vs £2.1M goal). Customer acquisition cost dropped 23% due to referral programme. Recommend doubling referral budget in Q1. Need approval for £50K incremental spend.”

That’s 38 words. An executive can read it in 10 seconds and know exactly where you stand and what you need.

Slide 2: Scorecard — Goals vs. Actuals

One slide. One table. No narrative yet — just the numbers.

Format:

• Metric | Target | Actual | Variance | Status (🟢🟡🔴)
• Keep to 5-7 key metrics maximum
• Use colour coding ruthlessly (green/yellow/red)

This slide answers: “Did we hit our numbers?” Nothing more.

Pro tip: Resist the urge to explain variances here. That comes next. The scorecard should be scannable in 5 seconds.

Slide 3: What Worked (Green Items Deep Dive)

Pick your biggest win and explain why it happened. Not what happened — why.

Structure:

• The result (quantified)
• The driver (what caused it)
• The insight (what we learned)
• The implication (what this means for next quarter)

Example: “Referral revenue up 47%. Driver: We simplified the referral process from 5 steps to 2. Insight: Friction was killing conversions. Implication: Apply same friction analysis to onboarding flow in Q1.”

See the difference? You’re not just reporting — you’re extracting meaning.

Slide 4: What Didn’t Work (Red Items Deep Dive)

This is where most presenters get defensive. Don’t be. Executives respect honesty more than spin.

Structure:

• The miss (quantified)
• Root cause (not excuses — actual cause)
• What we’re doing about it
• When we expect to see improvement

What NOT to do: “We missed target due to market conditions.” That’s an excuse, not an insight.

What TO do: “We missed target by 15%. Root cause: Our Q3 pipeline was 30% smaller than needed due to August hiring freeze. Action: Added 2 SDRs in October. Expect pipeline recovery by mid-Q1.”

Slide 5: Key Insights — The “So What?” Slide

This is the slide most QBRs miss entirely. You’ve shown the data. Now tell them what it means.

Format: 3-4 bullet points, each structured as:

• Observation: What we noticed
• Implication: What it means for the business

Example insights:

• “Enterprise deals are taking 40% longer to close → Need to revisit our enterprise sales process”
• “Support tickets dropped 30% after knowledge base update → Self-service is working; invest more here”
• “Top 10% of customers drive 60% of revenue → Concentrate retention efforts on this segment”

This slide demonstrates that you’re not just tracking numbers — you’re thinking strategically.

Slide 6: Next Quarter Priorities

Based on your insights, what are you going to do about it?

Format:

• 3-5 priorities maximum (more than 5 means no priorities)
• Each priority linked to an insight from the previous slide
• Owner assigned
• Success metric defined

Example:

• Priority: Reduce enterprise sales cycle
• Why: 40% longer close times killing forecast accuracy
• Owner: Sarah (VP Sales)
• Success metric: Reduce average cycle from 90 to 65 days

Slide 7: Risks & Dependencies

What could derail your plan? Executives appreciate foresight.

Format:

• Risk description
• Likelihood (High/Medium/Low)
• Impact (High/Medium/Low)
• Mitigation plan

Keep to 3-4 risks. More than that, and you look like you’re hedging everything.

Include dependencies on other teams or decisions: “Q1 plan assumes marketing budget approval by January 15.”

Slide 8: The Ask

End with what you need from leadership. Be specific.

Types of asks:

• Budget approval: “Requesting £50K for expanded referral programme”
• Headcount: “Need approval for 2 additional engineers”
• Decision: “Need direction on whether to pursue Enterprise or SMB focus”
• Support: “Need executive sponsor for cross-functional initiative”

If you don’t need anything, say so: “No approvals needed. Presented for visibility and alignment.”

Then stop talking. Let them respond.

The “So What?” Framework: My Secret to QBR Slides That Drive Decisions

Every executive I’ve trained learns this framework. It’s the single most powerful tool for turning quarterly business review slides into action.

The rule: Every piece of data must survive three “So what?” questions. If it can’t, cut it.

Here’s how to run a QBR using this framework:

“Revenue was £2.4M this quarter.”
So what?
“That’s 12% above target.”
So what?
“It means our new pricing strategy is working.”
So what?
“We should expand it to the enterprise segment in Q1.”

Now you have an insight worth presenting. You’ve turned a data point into a quarterly business review example that drives a decision.

If you can’t get past “so what?” after three iterations, the data point doesn’t belong in your QBR slides.

I’ve used this framework in hundreds of QBRs. It works for sales quarterly reviews, marketing QBRs, product reviews — any context where you’re presenting performance data to leadership.

QBR Presentation Mistakes to Avoid

Mistake #1: Starting with History

“Before we look at Q4, let me recap Q3…”

No. Executives don’t need a recap. They were there for Q3. Start with this quarter’s results and look forward, not backward.

Mistake #2: Too Many Metrics

If you’re showing 20 KPIs, you’re showing zero insights. Five to seven metrics that actually matter beats a dashboard dump every time.

Ask yourself: “If I could only show three numbers, which would they be?” Start there.

Mistake #3: Charts Without Context

A chart that says “Revenue by Region” with no annotation is useless. Every chart needs a headline that tells me what to notice.

Bad: “Revenue by Region Q4”
Good: “EMEA Revenue Up 34% — Driven by New Partnership”

The headline does the work. The chart provides evidence.

Mistake #4: Ending with “Any Questions?”

That’s not an ending — it’s a surrender. End with your ask, your recommendation, or your key insight. Make them remember something specific.

Mistake #5: Reading the Slides

If you’re reading your slides aloud, you’ve already lost. Your slides are the evidence. Your voice provides the insight, context, and conviction.

Related: Executive Presentation Skills: How CEOs Actually Present

Using AI to Build Your QBR Faster

A good QBR takes 4-6 hours to build manually. With AI tools like PowerPoint Copilot, you can get a solid first draft in 30-45 minutes.

Here’s my workflow:

Step 1: Generate the Structure

“Create an 8-slide QBR presentation structure for [department/team] covering Q4 performance. Include executive summary, scorecard, wins analysis, misses analysis, key insights, next quarter priorities, risks, and asks.”

Step 2: Build the Scorecard

“Create a scorecard table with these metrics: [list your 5-7 KPIs]. Include columns for Target, Actual, Variance, and Status. Use green/yellow/red indicators.”

Step 3: Extract Insights

“Based on this data [paste your numbers], generate 3-4 strategic insights using the format: Observation + Implication. Focus on what this means for next quarter.”

Step 4: Generate Risk Assessment

“Generate 3 potential risks for [your Q1 plan] with likelihood, impact, and mitigation strategies.”

The AI handles the structure and first draft. You add the judgment, context, and conviction.

Related: Best Copilot PowerPoint Prompts That Actually Work

QBR Presentation Example: Before & After

Here’s a real transformation from a client — Sarah, VP of Customer Success at a B2B SaaS company.

Before: Sarah’s Original QBR

• Title: “Q4 2025 Customer Success Review”
• 14 slides of metrics: NPS, CSAT, churn rate, ticket volume, response times…
• Every chart labelled descriptively: “NPS by Month”, “Churn by Segment”
• No clear takeaway or recommendation
• Ended with “Questions?”
• Result: CEO asked “So what do you need from us?” — Sarah didn’t have an answer ready
  

After: The Transformed QBR

• Title: “Q4: Churn Down 23% — Proposing £50K Knowledge Base Investment”
• 8 slides following the template structure
• Executive summary stated: Churn dropped because self-service support reduced friction. Recommended expanding knowledge base to cover enterprise tier.
• Every chart had an insight headline: “Enterprise Churn Dropped 31% After Dedicated CSM Assignment”
• Clear ask on final slide: £50K budget + 1 headcount for Q1
• Result: Budget approved in the meeting. CEO added: “Why didn’t we do this sooner?”

The content was mostly the same data. The structure made it actionable.

Sarah now uses this template every quarter. Her QBRs finish early, and she’s been promoted twice since.

QBR Presentation Checklist

Before you present, verify:

• ☐ Executive summary on slide 1 with clear insight and ask
• ☐ Scorecard limited to 5-7 metrics with colour coding
• ☐ Wins explained with “why” not just “what”
• ☐ Misses addressed honestly with root cause and action plan
• ☐ Every data point passes the “So What?” test
• ☐ Next quarter priorities linked to this quarter’s insights
• ☐ Risks identified with mitigation plans
• ☐ Clear ask on final slide
• ☐ Presentation under 20 minutes
• ☐ Chart headlines tell the story (not just describe the chart)

Frequently Asked Questions

How long should a QBR presentation be?

8-12 slides maximum. If your meeting is 60 minutes, aim for 15-20 minutes of presentation and 40 minutes of discussion. The discussion is where decisions get made.

What should I include in quarterly business review slides?

Every QBR deck needs these elements: executive summary with your ask, scorecard showing goals vs actuals, analysis of what worked and what didn’t, key insights, next quarter priorities, risks, and a clear ask. The 8-slide template above covers all of these.

How do I run a QBR that executives actually care about?

Start with insight, not data. Lead with your recommendation on slide 1. Use the “So What?” framework on every data point. End with a specific ask. Most importantly, make it a conversation about the future, not a report on the past.

Should I send the QBR deck in advance?

Yes. Send it 24-48 hours before. This lets executives come with informed questions rather than processing raw data in the meeting. Some will read it; some won’t. Accommodate both.

What if I have bad news to deliver?

Deliver it early, directly, and with a plan. Don’t bury bad news on slide 15. Executives respect honesty. What they don’t respect is spin or surprises.

Related: How to Present Bad News Without Killing Your Career

Do you have quarterly business review examples I can follow?

The Sarah case study above is a real example. The key transformation: she stopped presenting “what happened” and started presenting “what this means and what we should do.” Her QBR went from 14 slides of data to 8 slides of insight — and got her budget approved on the spot.

How do I handle executives who want more detail?

Build an appendix with supporting data. Say: “I have the detailed breakdown in the appendix if you’d like to review it.” Most won’t. But those who want it can access it without derailing the main presentation.

What’s the biggest QBR mistake you see?

Presenting data without insight. A QBR that’s just “here’s what happened” is a wasted opportunity. Every number should lead to an implication. Every implication should lead to an action.

How do I make my QBR more engaging?

Start with a story or a surprise. “We expected Q4 to be our weakest quarter. Instead, it was our strongest. Here’s why.” That’s more engaging than “Let me walk you through Q4 results.”

QBR Templates for Different Contexts

The 8-slide structure adapts to different types of quarterly reviews:

Sales QBR: Focus on pipeline, win rates, deal velocity, and forecast accuracy. Your “ask” is usually headcount or budget.

Marketing QBR: Focus on lead generation, CAC, attribution, and campaign performance. Link everything to revenue impact.

Product QBR: Focus on feature delivery, user adoption, NPS, and roadmap progress. Your “ask” is usually resources or priority decisions.

Operations QBR: Focus on efficiency metrics, SLAs, cost per transaction, and process improvements. Link to customer satisfaction and margin.

The structure stays the same. The metrics change.

Related Resources

• Why Most QBR Presentations Bore Leadership
• Board Presentation Template: Complete Executive Guide
• Budget Presentation Template: Get Your Budget Approved
• Team Dashboards That Tell a Story
• How to Create Executive Presentations That Get Results
• PowerPoint Copilot December 2025: Agent Mode Guide